Office Manager

Office Manager

Ref: 591| Posted: 25th Jun 2018

This vacancy is now closed

An immediate opportunity is now available for an Office Manager to join a market leading organisation located in Salisbury, Wiltshire.

This is a permanent contract supporting the Group Facilities Manager to effectively and efficiently manage the office.

In this position, you will:

  • Be the first point of escalation for all  H&S and facilities issues and support with the wider Group requirements.
  • Centrally manage all records for statutory compliance, PPMs, H&S audits, invoices, and building information i.e. floor plans, desk utilisation, asset lists. 
  • Assist in creating a database for Group facilities policies and procedures and maintaining on a regular basis.  
  • Overseeing the management and distribution of the incoming and outgoing post. 
  • Arranging couriers as and when required. 
  • Maintaining supplies of company amenities. 
  • Recording, updating and maintaining records in relation to external storage providers.  
  • Check all invoices and chasing correct paperwork for final sign off for payment.
  • Monitor all group procedures, chasing sites for weekly and monthly checks. 
  • Maintaining records and issuing passes to those visiting the site. 
  • Deputise in the absence of the Group Facilities Manager.
  • Administer travel bookings and hotel reservations, in line with company policy, as required. 
  • Produce monthly reports on Group spend, statutory compliance, reactive maintenance and supplier performance KPIs. 
  • Create great first impressions of the company by dealing with all enquiries in a professional and courteous manner, in person, on the telephone or via email. 
  • Be the H&S coordinator for DSE, Fire Marshalls, First Aid within the Salisbury office and supporting the wider Group, where required. 


If this sounds great, here’s what experience we are looking for:

  • Basic understanding of Health and Safety legislation, with a qualification in Health and Safety, desirable.
  • Takes responsibility for own actions and making decisions. Remains calm and composed in challenging situations, demonstrates resilience and tenacity. Proactively maintains, develops and improves own technical competence and core skills.  
  • Extensive use of MS Office. 

In return for your skills you will receive a competitive salary and benefits and the opportunity to make your mark in a well-regarded organisation.

If you have the required experience, I want to hear from you!

Just hit the Apply button to forward over your CV, or call Danni on 01722 441434 for a confidential chat.

First 2 Recruit Ltd is an Employment Agency who provide permanent and fixed term contract services and an Employment Business who provide temporary services as defined under the Employment Agencies Act 1973.  First 2 Recruit Ltd will collect the personal details which job seekers provide to us for the purposes of providing job seekers with work-finding services. In providing this service to job seekers we may need to transfer their personal details to our client companies.

Please note we regret that due to the high volume of CV's received we cannot give individual feedback to candidates, if you are not contacted within 5 working days of submitting your CV please assume your application has been unsuccessful on this occasion.

First 2 Recruit Ltd is an equal opportunities employer and is committed to a policy of treating all its employees and job applicants equally regardless of race, colour, ethnic origin, nationality, national origin, religion or belief, gender, sexual orientation, gender reassignment, age or perceived age, marital or civil partnership status or disability.