Secretarial Administrator

Ref: 719| Posted: 18th Feb 2019

This vacancy is now closed

Secretarial Administrator, Salisbury - Full time (Mon – Fri 9am-5pm), Permanent

Our Salisbury based client is looking for a Secretarial Administrator to provide secretarial and administrative support to the Administration Department by preparing and formatting letters, memo’s and file notes by audio recordings and written requests and other administrative tasks that are needed. You will also provide support and cover to the Executive PA where required.

As a Secretarial Administrator, you will be:

  • Providing administrative and secretarial support to the Administration and Actuarial departments in line with Company and departmental requirements and standards. To include but not exhaustive of; audio typing, typing, formatting and proofreading letters/emails/documents etc., distribution of electronic faxes and department emails
  • Minute taking
  • Control of all corporate stationery ordering/re-ordering and maintenance of stock records for both Salisbury and Bolton
  • Search internal systems and databases to allocate unidentified post.
  • Produce Companies House Accounts/Searches
  • Print and send/scan briefing notes to administration departments for meetings
  • Ensure that records are updated and completed for all transactions to meet Company requirements and maintain the integrity of system data and ensuring an accurate audit trail is in place
  • Provide cover for departmental telephones when required, including reception
  • Support the Executive PA where required in delivering an effective service to the Board of Directors and Senior Management.

What skills do you need to be successful in this Secretarial Administrator role?

  • Previous audio typing and secretarial experience, with an accurate and good typing speed of at least 50 wpm. Audio typing experience is not essential, however, previous experience would be desirable
  • Proven administration skills - ability to work in a systematic, methodical and orderly way
  • Sound knowledge of Microsoft Office; Excel, Word, Outlook, PowerPoint
  • Strong proof-reading skills with a good level of literacy and numeracy
  • Confident telephone manner with the ability to respond to queries in a polite and professional way
  • Strong organisational skills
  • Excellent written and oral skills
  • Strong organisational skills
  • Holds a relevant secretarial or audio typist qualification

In return for your skills you will receive a competitive salary and benefits.

Apply now if you have the above experience.

First 2 Recruit Ltd is an Employment Agency who provide permanent and fixed term contract services and an Employment Business who provide temporary services as defined under the Employment Agencies Act 1973. First 2 Recruit Ltd will collect the personal details which job seekers provide to us for the purposes of providing job seekers with work-finding services. In providing this service to job seekers we may need to transfer their personal details to our client companies.

Please note we regret that due to the high volume of CV's received we cannot give individual feedback to candidates, if you are not contacted within 5 working days of submitting your CV please assume your application has been unsuccessful on this occasion.

First 2 Recruit Ltd is an equal opportunities employer and is committed to a policy of treating all its employees and job applicants equally regardless of race, colour, ethnic origin, nationality, national origin, religion or belief, gender, sexual orientation, gender reassignment, age or perceived age, marital or civil partnership status or disability.